1. All artists must fill out necessary information in the registration form. Only one (1) registration form is needed for the booth package.
2. Interested exhibitors may pay in full or make a reservation fee of P5000 or USD 100 on any chosen booth package. No fees, no reservation! The artist must pay the remaining balance on or before November 30, 2024 (11:59 PM). If you do not complete the payment by the deadline, your reservation fee will be forfeited in favor of the organizer, and your reserved booth will be offered to another artist. Your reservation fee is non-refundable and will be used to cover cancellation costs.
Once payment is confirmed by Kapatik Admin, you will receive an SMS and email confirmation within 24 hours of submission.
3. If an exhibitor pays in full and decides to cancel their Kapatik registration, they must do so before October 7, 2024 (11:59 PM) and he will be entitled to a 50% refund of the paid booth package. If the cancellation is made after October 8, 2024, the payment will not be refundable and shall be subject to cancellation cost.
4. If for some reason an artist exhibitor is unable to attend the event, the fully paid booth package and its inclusions (Event ID, Kapatik Shirt, Wristband, etc) can be transferred to another artist’ name one month prior to event day November 30, 2024 (11:59 PM) upon the approval of the admin. The new exhibitor then will pay an extra transfer cost of P3,000 for the event organizers to make necessary changes, transfer data to the system, and other printing materials.
December 8, 2024 and onwards, there will be no issuance of transfer and refund.
5. If the artist fails to appear on the day of the event, the payments made can not be refunded as a penalty for failure-to-appear.
6. Ingress will start the day before the event date. The exact time will be announced soon. Kapatik Convention Kits will be also distributed starting ingress time. This is to lessen the traffic on the opening day. Egress will be right after the event and no extension time.
7. For Artist Package B and Package D (shared booth), there will only be one booth name (which will be placed on the fascia board). Please be advised that only one artist is allowed to compete for 2 Best of Show categories.
On the registration form, Artist 1 can join: Best of Show (Colored), Best of Show (Black and Gray), Tattoo of the Day 1, Tattoo of the Day 2, and all minor categories.
Artist 2 can join: Tattoo of the Day 1, Tattoo of the Day 2, and all minor categories.
If both artists are interested in entering all the major categories, we advise they get separate booths instead of sharing.
DURING THE EVENT
8. All artist exhibitor’s guests or walk-in clients (except registered assistant or model) will have to buy separate event tickets to gain access to the Kapatik Festival event.
9. Please wear your artist wristband on your wrist for the entire event, as it serves as your access pass per day. Refrain from removing, cutting or placing it anywhere other than your wrist. In the event that the wristband is lost, a fee of P400 will be charged for a replacement.
All artist exhibitors must wear their event wristbands and IDs at all times during the two-day event. The ID serves as your access pass and proof of registration. Failure to wear your ID badge may result in denied entry or removal from the venue. If your ID badge is lost or damaged, please notify the event staff immediately for a replacement. A fee of P400 will be charged for a replacement. This is also effective to all your guests, visitors, family, and friends.
10. All your models or clients must be of legal age, 18 years old and above. No exceptions.
11. For Package B and Package D, please note that only a maximum of two artists are allowed to work in a standard 2x3 M booth at any given time.
Kapatik admin and its staff reserve the right to expel any additional unregistered artist or vendor at any time during the event for any reason.
12. All artists must check that all their clients are in good health condition. Any untowards incidents to the client that are caused by tattooing or any services given at the convention time will be a sole responsibility of the artist. They should also inquire about any allergies or sensitivities that their clients may have and to take appropriate measures to minimize the risk of an adverse reaction.
13. The artists should bring their own equipments in order to perform their work as tattoo artists. (Example: lights, extension power cords, bed, if needed, etc.) Review the package you will receive after paying for the booth.
14. The artist is responsible for sanitizing all equipment they use, such as the machine, light, bed, table and chairs.
15. Before the event ends, exhibitors are required to tie and prepare the trash bag in front of their booth for the admin crew to collect.
16. All materials entrusted to the artist must be returned as is and where is. Any damage or lack of package inclusions provided to the artists on the day of the event will be paid for by the artist in accordance with the cost of the said materials.
17. When it is necessary for the benefit of the entire event, the organizers shall have the right to limit, extend, or delay the operation.
18. Artists are allowed to sell their own products- limited only to artists merchandise such as apparels, shirts, caps, etc. Selling of tattoo machines and any other similar tattoo supplies are not allowed at the artist exhibitor’s booth.
19. Artists are allowed to do other services (e.g: piercing, henna or body/face painting). Other services that are not mentioned above are due for approval by the organizer.
20. Handing out flyers, postcards, stickers, or business cards anywhere inside the show or anywhere within the convention area are allowed- as long as they are related to tattoo artists, tattoo events, activities or promotions. Any other unrelated materials are not permitted.
21. Artists should maintain cleanliness and follow recognized professional tattooing standards. The artist must use disposable (or single-use) needles and tools. This also includes utilizing certified sharp containers to dispose of used needles and contaminated waste.
22. There will also be designated medical waste sharps disposals (for contaminated needles) inside the event.
23. Artists must see to it that all their working tools follow the standard sterilization and disinfections of all tools and equipment.
24. All participants must display appropriate conduct at all times. Music should not be loud and should not conflict with the show event or announcement. Drinking & Smoking is not allowed inside the booth. There will be a designated drinking and smoking area at the venue.
25. Comfort Rooms or washing needs will be situated around the area.
26. Kapatik event features exclusive food and beverage vendors who have been selected to provide a wide range of culinary offerings and refreshments. As such, attendees are encouraged to support the event vendors by patronizing their stalls for food and beverages.
With exceptions, attendees or exhibitors with specific dietary restrictions or medical requirements that cannot be accommodated by the event vendors may purchase outside or may bring their own food or beverages.
27. Quality Control Staff will inspect all booths to ensure that they meet the event's quality standards. Artist Exhibitors who are found to be displaying undesirable or illegal items on their booths will be closed and no refund will be issued.
28. The organizers are not liable for any loss or damage to your equipment that may occur during the event. However, for added security, the event organizer will deploy security personnel during night time to watch your items or products until the next day of the event.
29. Artist Exhibitors agree to indemnify and hold harmless the event organizer, its affiliates, and its employees from any and all claims, damages, or expenses arising from their participation in the event.
I certify that all above information is true and correct, and I understand any falsification of any information is cause for denial to participate in the Kapatik World Tattoo Expo 2025.
I have read, understand, and agree to the above rules and regulations. By signing this agreement, I will abide by these rules.
THANK YOU FOR YOUR INTEREST AND SUPPORT!
