1. Artists who are confirmed and paid the booth to join are advised to be at the venue the day before the event for ingress. January 15, 2025, 8pm onwards.
2. Kapatik Convention Kit will be distributed starting ingress time. This is to lessen the traffic on the opening day. Egress will be right after the event and no extension time.
3. All artist exhibitors must sign the waiver before they receive the kit.
4. Sanitary and Hygiene to the booth and facility is strictly observed.
5. Before the event ends, exhibitors are required to tie and prepare the trash bag in front of their booth for the admin crew to collect it.
6. For Artist Package B and Package D (shared booth), both artists can have their own name posted on Fascia board. Please be advised that only one artist is allowed to compete for 2 Best of Show categories.
7. On the registration form, Artist 1 can join: Best of Show (Colored), Best of Show (Black and Gray), Tattoo of the Day 1, Tattoo of the Day 2, and all minor categories.
Artist 2 can join: Tattoo of the Day 1, Tattoo of the Day 2, and all minor categories. If both artists are interested in entering all the major categories, we advise they get separate booths instead of sharing.
DURING THE EVENT
8. All artist exhibitor’s guests or walk-in clients (except registered assistant or model) will have to buy separate event tickets to gain access to the Kapatik World Tattoo Expo 2025
9. If the artist fails to appear on the day of the event, the payments made can not be refunded as a penalty for failure-to-appear.
10. Please wear your artist wristband on your wrist for the entire event, as it serves as your access pass per day. Please make sure that your wristbands are worn tight. Refrain from removing, cutting or placing it anywhere other than your wrist. In the event that the wristband is lost, a fee of P400 will be charged for a replacement. All artist exhibitors must wear their event wristbands and IDs at all times during the two-day event. The ID serves as your access pass and proof of registration. Failure to wear your ID badge may result in denied entry or removal from the venue. If your ID badge is lost or damaged, please notify the event staff immediately for a replacement. A fee of P400 will be charged for a replacement.
11. All your models or clients must be of legal age, 18 years old and above. No exceptions.
12. For Package B and Package D, please note that only a maximum of two artists are allowed to work in a standard 2x3 M booth at any given time. Kapatik admin and its staff reserve the right to expel any additional unregistered artist or vendor at any time during the event for any reason.
13. All artists must check that all their clients are in good health condition. Any untowards incidents to the client that are caused by tattooing or any services given at the convention time will be a sole responsibility of the artist. They should also inquire about any allergies or sensitivities that their clients may have and to take appropriate measures to minimize the risk of an adverse reaction.
14. The artists should bring their own equipments in order to perform their work as tattoo artists. (Example: lights, extension power cords, bed, if needed, etc.) Review the package you will receive.
15. All materials entrusted to the artist must be returned as is and where is. Any damage or lack of package inclusions provided to the artists on the day of the event will be paid for by the artist in accordance with the cost of the said materials.
16. When it is necessary for the benefit of the entire event, the organizers shall have the right to limit, extend, or delay the operation.
17. Artists are allowed to sell their own products- limited only to artists merchandise such as apparels, shirts, caps, etc. Selling of tattoo machines and any other similar tattoo supplies are not allowed at the artist exhibitor’s booth.
18. Artists are allowed to do other services (e.g: piercing, henna or body/face painting). Other services that are not mentioned above are due for approval by the organizer.
19. Handing out flyers, postcards, stickers, or business cards anywhere inside the show or anywhere within the convention area are allowed- as long as they are related to tattoo artists, tattoo events, activities or promotions. Any other unrelated materials are not permitted.
20. Artists should maintain cleanliness and follow recognized professional tattooing standards. The artist must use disposable (or single-use) needles and tools. This also includes utilizing certified sharp containers to dispose of used needles and contaminated waste.
21. Artists must bring their own medical waste sharps disposal (for contaminated needles) inside the event.
22. Security/Staff will inspect all booths to ensure that they meet the event's quality standards. Artist Exhibitors who are found to be displaying undesirable or illegal items on their booths will be ejected from the premises.
23. The organizers are not liable for any loss or damage to your equipment that may occur during the event. However, for added security, the event organizer will deploy security personnel during night time to watch your items or products until the next day of the event.
24. Artist Exhibitors agree to indemnify and hold harmless the event organizer, its affiliates, and its employees from any and all claims, damages, or expenses arising from their participation in the event.
● I have read, understand, and agree to the above rules and regulations. By signing this agreement, I will abide by these rules.
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Signed by the Exhibitor
